We are seeking a polished and professional Administrative Assistant/ Receptionist for a long-term temporary assignment to be the welcoming face of our office. This front-facing role is critical to creating a positive first impression for our clients, partners, and visitors. You will serve as the first point of contact and support a variety of essential administrative functions to ensure smooth day-to-day operations.

This position requires a high level of professionalism, discretion, and attention to detail, along with the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities

• Front Desk Management: Greet clients and visitors with warmth, professionalism, and discretion. Maintain a polished, welcoming reception area.

• Confidential Support: Handle private, privileged, and sensitive information with the highest level of confidentiality and care.

• Meeting & Event Coordination: Schedule and coordinate meetings, conferences, and special events. Reserve conference rooms, set up teleconferencing/video conferencing, organize catering and A/V equipment as needed.

• Document Handling: Scan, organize, and manage daily incoming documents with accuracy and timeliness.

• Office Supplies & Inventory: Manage ordering, receiving, stocking, and distribution of office supplies to ensure departments are well-equipped.

• Logistics Support: Assist with occasional pick-up and delivery of supplies and food/beverage service.

• Facility Maintenance: Maintain a clean and orderly front office and shared spaces.

Qualifications

• Prior experience in an administrative, receptionist, or front desk role (corporate or professional environment preferred)

• Highly professional and presentable appearance and demeanor

• Exceptional communication and interpersonal skills

• Comfortable with multi-tasking and managing a fast-paced front desk

• Discreet and trustworthy with sensitive and confidential information

• Strong organizational and time management skills

• Proficient in Microsoft Office Suite (Word, Outlook, Excel) and office equipment

• Ability to work independently and maintain a tidy, organized workspace

What We’re Looking For

You're someone who takes pride in being the first impression of a company. You're dependable, proactive, and know how to make both guests and staff feel welcome. You're the kind of person who sees what needs to be done—and does it—before being asked. Most importantly, you handle all tasks, big or small, with professionalism and care.

Benefits:

Benefit offerings include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.