Docketing Director (Remote with Limited Travel)

Employment Type: Full-Time, Permanent

Work Model: Primarily Remote with ~15% travel to a local office (Seattle preferred)

Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m. local time

Hours: Most offices work 37.5 hours/week; role may require occasional flex beyond standard hours due to national team locations

Target pay Range: $130,000–$235,000 (depending on geographical location)

Annual Bonus: Up to 10% (mid-year payout, based on firm + individual performance)

Location Eligibility

Preferred Hiring Markets: Seattle, Denver, Austin, Dallas, Boise, Chicago, Madison, Phoenix, Portland, Disctrict of Columbia., Florida, Virginia, Pennsylvania, Maryland

Maybe: CA & NY (may consider exceptional candidates)

LHH is working with a national law firm who is seeking a Docketing Director to oversee a large, multi-location docketing team supporting litigation, trademark, and patent practices. This is a primarily remote role with approximately 15% travel to a local office (Seattle preferred)

The structure includes 3 direct reports (Litigation Lead, Trademark Lead, Patent Lead) and approximately 24 indirect reports.

The department is stable, organized, well-supported, and technologically advanced (including AI-enabled workflows).

Leadership & Management

• Lead a team of 25+ docketing professionals across multiple locations

• Manage staffing, workload planning, compensation decisions, and promotions

• Support departmental change management and strategic initiatives

Operational Oversight

• Evaluate and optimize docketing systems, processes, and accuracy controls

• Maintain quality assurance protocols and ensure compliance with rules and statutes

• Oversee training programs and maintain comprehensive docketing resources

• Manage departmental budgets and expenses

Policy, Compliance & Collaboration

• Maintain and update firmwide docketing policies and procedures

• Function as the primary subject matter expert for litigation, trademark, and patent docketing

• Ensure the department remains current on USPTO, federal, and state court requirements

• Provide reporting and guidance to firm and practice leadership

Technology & Process Improvement

• Oversee docketing software performance and partner with IT on enhancements

• Identify efficiency opportunities through technology, automation, and best practices

• Manage vendor relationships

• Support analytics and reporting across multiple practices

Required Qualifications

• 10+ years supervisory/management experience, including 3+ years at a senior level

• 5+ years legal docketing experience in a large law firm or similar environment

• Extensive experience in patent docketing (non-negotiable)

• Strong experience leading large, multi-location teams

• Advanced understanding of litigation, trademark, and patent docketing

• Expertise with calendaring/docketing systems: CompuLaw, Pattsy Wave, FoundationIP preferred

• Strong communication, relationship-building, and change-management skills

• Must remain current on USPTO, federal, and state court rules

Preferred Skills

• Experience with data analytics and AI tools

• Familiarity with Power BI and Denodo

• Experience within mid- to large-law environments

Education

• Bachelor’s degree required; advanced degree (MBA or similar) preferred

Benefits

• Medical: 100% employer-paid premiums for high-deductible plans

• Dependent Coverage: Employer pays 30–45% of child coverage

• Dental, Life, LTD, Travel Accident, EAP: 100% employer-paid

• HSA Contributions:

• Employee-only: $83.33/month ($500 in Jan & July)

• Employee + children: $150/month ($900 in Jan & July)

• If HSA declined: $83.33 taxable monthly payment

• Time Off:

• 20 days PTO annually for new hires

• 1 paid community service day

• 3 floating “heart and soul” days

• 5 paid health days

• 10 paid holidays

• Retirement: 401(k) match at 50 cents on the dollar up to 6%

• Sabbaticals: Eligible after 10 years (8 weeks), additional eligibility after 20 years

• Transportation: No employer-paid parking; travel for required onsite visits is reimbursed

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.