Office Coordinator Lead

LHH Recruiting is assisting our client in Phoenix, AZ with hiring a proactive and highly organized Office Coordinator Lead to provide excellent and reliable support to our Office Manager and field operations teams. The ideal candidate takes pride in their work, has a strong sense of ownership and accountability, and can think on their feet to problem solve and improvise when needed.

This role is critical to keeping our office and field operations running smoothly. You will handle a variety of deadline-driven tasks, often simultaneously, and will be expected to communicate clearly on workload, timelines, and changing priorities.

Key Responsibilities

General Office & Administrative Support

• Provide daily support to the Office Manager and field operations teams

• Manage general office tasks, filing, and documentation to ensure accurate and organized records

• Handle incoming calls and emails from field employees and vendors in a professional and timely manner

• Assist with other administrative and office duties as assigned

Purchasing, AP, and Vendor Management

• Serve as the main point of contact for field employees requesting to purchase goods and services

• Create and issue Purchase Orders (POs) in accordance with company guidelines

• Verify delivery or receipt of products and services and reconcile statements/invoices for payment authorization

• Ensure accurate job costing for all purchases

• Research, onboard, and set up new vendors (local and out-of-state) for goods and services

• Support full cycle Accounts Payable processes; full cycle A/P experience is highly preferred

Inventory, Payroll & Equipment Support

• Perform weekly and monthly material inventory reconciliation and tracking

• Assist with payroll-related support for field employees as needed

• Help track and maintain records related to company equipment and usage

Billing, Data, and Reporting

• Assist with customer invoicing and related documentation

• Support Accounts Receivable functions as needed

• Collect, research, and analyze data using Microsoft Excel to support operations and reporting

• Compile information and prepare reports to support job costing, budgeting, and decision-making

Qualifications

Required:

• Proven experience in an office coordination, administrative, or operations support role

• Strong sense of ownership, accountability, and pride in quality of work

• Ability to manage multiple deadline-driven responsibilities and prioritize effectively

• Excellent communication skills, including the ability to clearly convey workload status and shifting priorities

• High level of accuracy and attention to detail

• Proficiency with Google Suite (Gmail, Sheets, Docs, Drive, etc.) and Microsoft Office (Excel, Word, Outlook, etc.)

• Strong problem-solving skills with the ability to improvise and adapt in a fast-paced environment

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.